Creative Science School Site Council By-Laws The Creative Science School (CSS) Site Council provides leadership, direction and support to the school community to achieve school improvement that addresses both district and school priorities in accordance with Oregon Administration Regulations for the 21st Century School and Portland Public Schools Policies for Site Councils. Site Council members include our school principal, four teachers, one classified staff, four parents/guardians, one student, and one community member.
Scope of work of the Site Council includes:
- The development and coordination of plans to improve the professional growth of the school’s staff
- The administration for grants-in-aid for the professional development of teachers and classified district employees
- The improvement of the of the school’s instructional program including defining how new district requirements are incorporated into CSS constructivist philosophy and storyline approach.
- Development, approval, and monitoring of the annual school-wide improvement plan.
- Advising the school district board in the development of a plan for school safety and student discipline.
- Close partnership and alignment of activities with the CSS PTA. The PTA being the lead organization responsible for fostering family involvement at CSS.
The Site Council meets regularly, typically monthly. Meeting frequency will be adjusted based on the level of activities and work of the Site Council. All meetings follow the Open Meeting Law of the State of Oregon; thus all are welcome and encouraged to attend. Meeting agendas will be published no less than 24 hours prior to Site Council meetings.
Responsibilities of Site Council Members
Members are expected to participate in scheduled meetings of the Site Council. In case of personal emergency, a representative should be identified and attend the meeting in his/her place. The representative is free to vote as s/he chooses on issues that may come up for a vote unless written voting instructions are provided by the council member being represented.
Members are expected to familiarize themselves with the necessary background and knowledge to effectively participate in Site Council business and agenda topics. This may include reading and learning about educational topics, data, and research and/or discussions with other members of the community.
In order to conduct official business, at least two-thirds of the pool of teachers and administrative member and at least two-thirds of the elected parent members must be present. A person authorized to serve in place of another Site Council member counts as present.
The Site Council works toward achieving mutual understanding and agreement in decision-making. It is expected that most decisions are made this way. All in attendance at any Site Council meeting are welcomed and encouraged to participate in discussions. Actual voting and approval/decline is done by Site Council members. Decisions will be considered approved when receiving two-thirds vote of the Site Council members present.
The Site Council bases its decisions on several factors, i.e., whether or not a proposal is consistent with the Creative Science School Plan, Site council Bylaws, best practices, etc. Proposals may require research and drafts before a decision may be made.
Site Council members include our school principal, four teachers, one classified staff, four parents/guardians, one student, and one community member. The teacher representatives should include at least one representative from K-2, 3-5, and 6-8 grade levels.
Qualifications and Terms of Representatives
- Teacher Representatives
Any certified staff member working at least half-time at CSS is eligible for election to the Site Council. The teachers are elected by their peers at the first staff meeting in August.
Teacher representatives serve staggered two-year terms beginning at the August staff meeting of the year elected. Any teacher representative may be re-elected for a second term. After any two consecutive terms of service, the teacher is ineligible for this position for one year.
Site Council can vote on modifying standard teacher terms to accommodate special situations such as staffing at the various grade levels or other unique situations.
- Classified Representative
Any classified staff member working at least half-time at CSS is eligible for election to the Site Council. The Classified representative will be elected by peers, or appointed by the principal, during August and serve a one-year term.
- Parent/Guardian Representatives
Parents/guardians willing to perform the responsibilities and commit the necessary time are eligible for election as a member of the Site Council.
Parent/guardian representatives are elected in April by the CSS PTA and serve staggered two year terms beginning in June of the year elected. Any parent representative may be re-elected for a second term. After any two consecutive terms of service, the parent representative is ineligible for this position for one year. Parents of seventh grade students may run for a two-year term and resign at the end of the first year thus being able to serve during their student's eighth grade year.
- Student Representative
Any student council member is eligible for election to the Site Council. The student representative will be elected by the Student Council members, or appointed by the Student Council sponsor, during August and serve a one-year term.
- Community Representative
Any representative of the community is eligible for election to the Site Council based on expressed interest in participating and being an active member of the site council. The community representative will be elected by the Site Council in August and serve a one-year term.
A Site Council representative may resign from the Site Council by giving written notice of resignation to the Site Council or to any Site Council member who can present it to the Site Council and call for the filling of the vacancy.
Removal from site council
Members of Site Council may be removed from the Site Council if they fall into any one of the following 3 categories -
- Any member who misses three meetings during a school year (sending a proxy constitutes "missing" the meeting)
- Any member who misses two meetings during a school year without sending representation
- Any member who’s participation and conduct are determined to be detrimental to CSS and the work of the Site Council
The member may be removed from Site Council by a two-thirds vote of the Site Council. Site Council must notify the member of the upcoming vote for removal at least two weeks prior to the meeting at which the vote will be called. As soon as the vote for removal passes, the Site Council can issue a call for the filling of the vacancy.
In the case of resignation of any elected parent representative occurring before Jan 1st of the school year -
The first runner-up (as recorded in the election results) will be asked to fill the vacancy. If the first runner-up is not available, the second runner-up will be asked to serve. If no runner-up is available to fill the Site Council vacancy, the Site Council will call a special election by the CSS PTA to elect a new representative.
In the case of resignation of any elected parent representative occurring on or after Jan 1st of the school year -
The Site Council will determine if the vacancy will impact the work of the Site Council for the remainder of the year. If the vacancy will not cause an impact, the vacancy may be left open until the next regular election. If the vacancy will cause an impact, the vacancy may be filled by vote of the Site Council.
If Site Council receives notification of resignation of a parent representative who was scheduled to serve another year before the close of parent nominations in the spring, the remainder of the term will be included on the ballot as a one-year opening.
In the case of resignation of any teacher, staff, student, or community representative, a replacement will be voted in according to the original election procedure.
Election and Terms of Officers
The Site Council will be run by a chair and secretary elected by Site Council members. All positions are to be held for one year beginning in June.
- Ensure Site council members understand the purpose of the meeting and have received the necessary training to be an effective member of the CSS Site Council.
- Facilitate the work of the CSS Site Council establishing an annual plan of activities for the Site Council including topics, timeline, and any necessary background or knowledge required for each topic.
- Work with the secretary to prepare, publish, and distribute an agenda for each upcoming meeting.
- Preside at all meetings of the Site Council or designate an appropriate alternate.
- Ensure coordination with PTA board and communicate Site Council activities as appropriate in the monthly PTA meeting. The chair can designate a Site Council representative to perform these responsibilities.
The Chair for the following year will be elected at the May Council meeting. The chair must have previously served on the Site Council. The newly elected chair will assume leadership of the Site Council at the June Council meeting.
- Work with the chair to prepare, publish, and distribute an agenda for each upcoming meeting at least 24hrs prior to the meeting.
- Record the minutes of all proceedings of the Site Council meetings.
- Prepare, publish, and distribute the minutes of each meeting.
- Prepare correspondence as directed by the Site Council.
- The Secretary will be elected by the Site Council members at the June Site Council meeting, taking office immediately.
Removal from Office
An officer who does not comply with assigned responsibilities may be relieved of office by a two-thirds vote of the Site Council members. The Site Council members will then elect another member to fill that office.